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How Does Maintenance Scheduling Work

Regular industrial maintenance is essential when it comes to preserving the life of your plant equipment. Sometimes it’s daunting to figure out how to utilize your available resources and to put a plan into action, that’s where maintenance scheduling comes in. 

Maintenance planning and scheduling is one of the most efficient and cost-effective ways to keep your production operations running. It allows you to plan for all the necessary maintenance tasks. This proactively and systematically addresses any potential issues before they can affect your production performance or the safety of your workers. 

By the end of this article, you will learn how preventive maintenance management and scheduling work and how it applies to your organization’s operational requirements. You will also know the factors that should be taken into consideration when creating a maintenance schedule program.

Understanding Maintenance Scheduling

Maintenance scheduling is the process of ensuring that a plant and equipment are maintained and serviced regularly. It involves planning, organizing, and allocating resources to ensure industrial maintenance is conducted efficiently and effectively.

From preventive maintenance to unplanned repair work, regular maintenance is essential for ensuring that plant operations keep running. Maintenance of equipment helps reach its maximum uptime and optimal performance.

Maintenance of equipment ensures that the necessary parts are ordered in advance. It ensures that craftsmen and service technicians are available at the right time to conduct the work. As well as all necessary materials are on hand when needed. 

This helps in avoiding unplanned outages and reduces service and maintenance costs. It ensures maximum equipment availability.

Typically, maintenance scheduling involves three key processes:

  • Timing: When should planned work take place?
  • Resources: Who should perform the task?
  • Availability: Are all the involved personnel available to carry out the work during the relevant period?

Maintenance Planning and Scheduling and Its Benefits

Maintenance planning and scheduling ensure that you conduct your planned preventive maintenance effectively and efficiently. By planning and scheduling your industrial maintenance activities, you can ensure that your equipment is running at its peak efficiency. 

The following are some of the notable benefits of effective and efficient planning and scheduling your preventive maintenance:

Time Management

One benefit of maintenance management is that it helps companies make more efficient use of labor hours. When plant maintenance tasks are scheduled smartly, the operations team can keep working on the most important tasks for the business. This makes it less likely that there will be any downtime, which keeps production running smoothly and maximizes profits. 


Aside from better time management, scheduling also helps reduce the need for spare parts holdings. By planning and predicting when equipment will need attention or repairs, companies can save money by stocking only the parts they need on hand. This means they don’t have to buy more than they need, which ends up being more cost-efficient in the long run.

Prompt Corrective Action

Maintenance scheduling provides businesses with a more organized way to complete repairs and preventive tasks on their terms. This ensures that problems are spotted and dealt with swiftly. Without compromising any other aspects of their production process. This helps promote safe and efficient operations overall.

The Different Types of Maintenance Schedules

Maintenance scheduling is not a one-size-fits-all process. Below are several types of maintenance schedules that an industrial company can use to plan and schedule their equipment’s maintenance.

  1. Preventive Maintenance

Preventive maintenance is an activity that is done regularly to prevent equipment from failing or requiring corrective action. Preventive maintenance includes periodic inspection of plant and equipment and cleaning and lubrication of its moving parts. As well as the other preventative measures that help keep the equipment running in top condition.

  1. Corrective Maintenance

Corrective maintenance is the maintenance carried out after an issue has been found. It could include anything from replacing the complete piece of equipment to just mending a damaged component. Corrective maintenance is to return the equipment as soon as feasible to its normal operational condition.

  1. Predetermined Maintenance

Predetermined maintenance is a maintenance schedule that considers factors such as time, usage, and even conditions like temperature or humidity. This allows routine tasks to be performed regularly. This maintenance schedule sees to it that the plant and equipment stay in good working condition.

  1. Predictive Maintenance

Predictive maintenance uses data collected from various sources to help predict when components or systems might fail before they do so. These sources include sensors and analytics software. It enables organizations to plan for repairs or replacements ahead of time. Instead of having them happen unexpectedly.

  1. Condition-Based Maintenance

In conditioned-based maintenance, companies schedule monitoring and tracking of the condition and performance of their plant and equipment. It identifies any issues before they become serious problems. It utilizes diagnostics, inspections, and trend analysis to reduce the risk of equipment downtime. Condition-based maintenance aims at preventing breakdowns before they happen.

Common Maintenance Management Scheduling Methods

When it comes to scheduling maintenance for plant equipment, there are a few common methods businesses can use. The most popular ones are run-to-failure and time-based.

  • Run-to-failure

This method is the simplest and possibly the least expensive. Essentially, it just means waiting until something fails before replacing or repairing it. It’s great if you don’t have a lot of resources to allocate to maintenance. But this is not advisable if you’re dealing with expensive equipment.

  • Time-based

This is the opposite of run-to-failure: time-based scheduling is all about regular checkups and maintenance sessions in line with a set schedule. That schedule might be determined by how often the equipment tends to become faulty. Or by how long it can go between service sessions before becoming too worn out.

Tips for Successful Maintenance Scheduling

Creating a successful maintenance schedule involves constant communication, focus, and organization. Utilizing software can automate many of the tasks and reap the benefits of a well-run maintenance scheduling system. Below are some tips to help you create a successful maintenance scheduling system:

  • Prioritization of work helps determine which maintenance tasks should be conducted first. Prioritizing maintenance scheduling considers factors such as urgency, importance, risk, and cost of the maintenance to be conducted. It helps you focus your resources more effectively and improve productivity. 
  • Communication is key for successful scheduled maintenance activities. Industrial companies should inform those who are involved of any upcoming maintenance tasks so that everyone can prepare accordingly. Proper communication ensures that everyone involved is on the same page.
  • Tracking of maintenance progress needs to be monitored regularly to optimize future maintenance scheduling. As well as improving the reliability assessment and productivity of your plant and equipment.


You already know how to create an effective maintenance scheduling system. A good maintenance scheduling system can help you plan effective maintenance management. Scheduling maintenance guarantees all maintenance activities are carried out regularly.

Having an effective and efficient maintenance scheduling system saves you time and money. When planned correctly, you can optimize your time and money, minimize operational risks, and increase the overall safety of your facility.

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